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5.1.17.6
(05-20-2008)
Area/Campus Third-Party Contact Coordinator
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The Third-Party Contact Coordinator is responsible for:
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Reviewing Form 12175 to make sure that all appropriate fields are completed.
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Returning to the originator for clarification any forms that are incomplete, inaccurate, or unclear.
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Maintaining Forms 12175.
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Entering the data from Forms 12175 into the Third-Party Contact Command Code database.
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Removing erroneous information from the database when notified.
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Responding to requests from taxpayers for a list of third-party contacts.
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Preparing Letter 3173, including the taxpayer's list of third-party contacts, and mailing it to the taxpayer.
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Providing guidance regarding IRC §7602(c) Third-Party Contact procedures to employees.
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With an emphasis on enhanced computer data/information security, it is important to secure taxpayer/personal information you
have in your possession. Make sure that any hard copy records/data are secure by keeping these items in a locked drawer or
cabinet. This information is not limited to:
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Form 12175
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Taxpayer requests for third party contact lists, and
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Third party contact error log reports containing personal information
This information as well as other taxpayer information should not be in full view when you are not at your work site. The
same goes for information that may be on your computer screen especially when you are adding third party contact information
(TPCIN) or compiling information (TPCOL). If you are going to be away from your work site, make sure your computer is secure
by locking it so only you or an administrator is able to unlock your computer.
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